Creating a signature in Word is sometimes necessary. Especially if you need to send documents in Word format digitally or online.
The problem is, there are often no necessary tools, such as scanners. Then how to solve it?
Please see how to create a signature in Word below.
How to make a signature in Microsoft Word
1. Make a signature on white paper
First you can prepare white HVS paper. Then, put your signature on the paper. Use a thick black pen so that the signature is clearly visible for easy editing.
2. Photo with Smartphone
Next, use your favorite smartphone to take a picture of the signature. Try to photograph it in a bright place. Do not let any part is cut off. If you have a scan engine, you can scan the signature and save it. Transfer images to a laptop or PC via a data cable, WhatsApp web, Telegram web, email, or with other media.
3. Input into Word
Then, open Microsoft Word. If you don’t have it you can download and install it first here on a trial basis.
Move your signature photo to Word. To move it you can copy and paste the photo into the worksheet or hover over the place you want then click the Insert menu tab and select Picture.
4. Edit the background and size of the Signature
Equate the photo with the MS Word background so that later when printing it doesn’t leave a mark on the paper. No need to use other applications. Microsoft Word itself can do simple editing.
Edit photos by selecting a signature photo and then right-clicking. When the dialog options appear, press Picture, then select the Picture Corrections section.
Next, press the Recolor button or just go directly to the Format menu on Color. The menu provides a wide choice of colors. Please choose Black & White 50% or Black and White 50%, then the background will automatically change according to the appearance of MS Word.
This is the result of the digital signature you created if you followed the tutorial correctly.
5. Create a Signature Line
A document that requires a signature is called a Signature Line. The Signature Line in MS Word is a box for signatures. MS Word already provides the template. How to. Follow this tutorial!
- First, open Microsoft Word and the document you intend to sign.
- Click the cursor anywhere for the Signature Line.
- From the row of menus, select the Insert menu tab and then select the text category.
- Directly Press Signature Line or you can choose Microsoft Office Signature Line.
- In the Signature Setup view you can provide data on demand.
- Fill in the signer’s data, namely name, position, and email. If necessary, you can also enter commands or instructions for signing. Here are some things to fill out:
- Suggested signer Name : Full name of the signer.
- Signer’s title: Full title of the signer, if any,
- E-mail address: Signer’s email address, if any
- Instructions to the signer : Add instructions for the signer, such as “Check the contents of the document first”
There are two other directives namely ‘Allow the signer to add comments in the Sign dialog box’ or ‘Show sign date in signature line’. You can choose it as you wish. Then just press OK.
Then save the file so that the Signature Line appears as shown below. You can enlarge or reduce it as needed.
What is a Digital Signature?
First of all, you have to be familiar with digital signatures. Digital signature is a new autograph format that converts ordinary signatures into electronic form which also has functions like ordinary signatures on paper media.
Usually people use it on electronic mail and documents. The function of this new type of signature is more or less the same as other signatures.
The advantage of having a digital signature is that it is secure, guaranteed and less likely to be forged. The recipient of the message is also easier to identify its authenticity. In addition, entering the digital era the use of digital signatures is more environmentally friendly because it reduces tree cutting and paper production.
A technology called asymmetric cryptography prove that digital signatures are less prone to forgery. The use of digital signatures is protected under the ITE Law and Government Regulations.
So, you don’t need to hesitate and worry about making it. In fact, when there is a forgery you can report it. For those of you who are busy with technological advances, this is very suitable. However, still receive confirmations and monitor if your signature is affixed to a document.
Why should Microsoft Word?
Microsoft Word provides easy creation of digital signatures. Microsoft word is the most common word and document processing software and has easy tools for users from all over the world.
Use of Microsoft Word for writing correspondence, writing theses, proposals, contracts, and various other important documents. Users from the education sector, business, offices, to government. Launching the official Microsoft website, there are 258 million people who are loyal users of Microsoft Office.
Sometimes some of you want an instant way by pasting the signature and then photocopying it. But the results are far from good. There will be a discoloration and it will be obvious that it is a patch.
You can also use Paint to create digital signatures, but the results are certainly not the same as the real thing. The lines are sometimes not clear and look messy. Surely you are also not satisfied.
If you want maximum digital signature. You can use a scanner and Adobe Photoshop. Scan the photo that you produce, you edit in Photoshop and then remove the background evenly and cleanly. Then you can save it with a transparent background PNG format. But not everyone has the tools, programs, and operating Photoshop will certainly be difficult.
The tutorials above are easy, besides being easy, you can also apply them in Excel with the same steps. Now you can create a digital signature and can keep it for a long time.
No more confusion about signing documents online and of course simplifying your work. Of course, making a signature on a laptop is easy. Good luck with the steps on how to make a signature in word.
