3 Ways to Grant and Remove Google Drive Access Permission
Google Drive has a public feature that allows users to share files with others and grant access to them. In addition, users can also limit the access granted such as only opening, commenting or editing files. How to grant and remove Google Drive access permissions is actually very easy.
However, there are still many who do not understand the use of Google Drive. Whereas Google Drive will be very useful to facilitate the transfer of information, especially if you want to share large files. Therefore, to understand more about how to give access permission to Google Drive, see the following explanation.
How to Grant and Remove Google Drive Public Access Permission
Google Drive is usually used to store large files. This cloud storage service itself has a storage capacity of 15 GB which can be obtained by Google users for free. In addition, users can also share files with each other easily just by sharing a link.
Files shared via a Google Drive link can be accessed by the recipient if the link owner has provided access to the Google Drive link. By giving this access, the recipient of the link can not only access the file, but can also comment, edit or download it. To give Google Drive access to the public, see the following method:
1. Sign in to Google Drive
First, How to grant and remove Google Drive access permission is by logging into your Google Drive account. The Google Drive account is already connected directly to the user’s Gmail account so that users can automatically enjoy services from Google Drive with the email. After logging into Google Drive, users can already use the service.
2. Change File Settings
Files that have been uploaded to Google Drive can only be accessed privately by the account owner unless the user has shared them publicly. If the user does not enable Google Drive link access then other people cannot access the contents of the link. Here’s How to grant and remove Google Drive access permissions for the public:
- To provide public access the way is quite easy. First, Right-click on the file to be shared.
- Then select get a link. In that section a popup will appear containing the link of the file to be shared.
- Next change the access settings by changing the ‘restricted’ access to ‘anyone with the link’. After access is changed the link will turn green. Thus the link will be accessible to anyone who receives the link.
- Then the user can also set what access can be done by the recipient of the link. Several access options that can be selected are only view, edit and comment. Then click finish.
- In addition to granting access permissions, users can also remove these access permissions. To remove access permissions, users can change them via shared files. Change the link access setting from ‘anyone with the link’ to ‘restricted’. In this way, other users can no longer access the link.
3. Share Link
After doing the above method, users can already share files to the public. Right-click on the file to share and select share. Copy the file link and now users can share files through that link.
How to Grant and Remove Google Drive Access Permissions to Certain Email Owners
In addition to sharing the link to the public, users can also restrict access to the Google Drive file link. Users can share file links only with certain people by adding a list of email addresses or groups. Thus people outside the list owner will not be able to access the link. To grant access permission, see the following ways:
- Sign in to Google Drive using the user’s Gmail account. Enter your email address and password.
- Then select the file to share.
- Then right click on the file to share.
- Select the share option.
- Then a popup will appear. In this section, users can set Google Drive link access permissions by entering the recipient’s email address in the column that says add people and groups.
- After that change the restricted access permission to anyone with the link. When the settings are changed the link will turn green so that other users other than the account owner can access the link.
- Then select the access permissions that are given whether to only access, comment or edit the file.
- Then click send, the user can also add a message to the recipient. Thus, the file has been successfully shared with the email address entered and the recipient of the link can access the link.
Users as account owners can restrict or eliminate access to shared Google Drive links. In general, how to remove Google Drive access permissions that are shared with certain email users is the same as public access. Users only need to change the link permission to ‘restricted’ so that only users can access the Google Drive link.
How to Grant and Remove Google Drive Access Permissions For Business and Organizational Interests
For the benefit of businesses and organizations sharing files via Google Drive will make work easier, so that all members of the organization can edit one file together. Thus the work will be more efficient, besides that all the details of changes will also be recorded. To manage shared Google Drive and grant access permissions to organization members, see how to:
- Sign in to the Google Admin Console. To access the page can only be done by the administrator and using the company email.
- Next on the home page click on the application then select ‘Google Workspace’.
- Then select ‘drives and documents’.
- After that click on the words ‘sharing settings’ and select the option ‘share’.
- Users can choose specific organizations or groups that can access Google Drive.
- Next select the default restrictions. These default restrictions are created by the administrator to manage the access permissions granted to members of the organization such as accessing, commenting, editing and downloading files.
- When finished click save.
- Then administrators can share Google Drive with organization members.
In addition to granting access, administrators can also restrict file access. With this restriction, members will lose access to perform certain Actions on shared files. These restrictions can also prevent people outside the organization from being able to access files that are shared within the organization.
Those were 3 Ways to grant and remove Google Drive access permissions to the public, certain email owners and organizations for business purposes. Google Drive Sharing is indeed widely used to help with various jobs. Especially if you need to share files with many people. This way sharing files can be more efficient.
